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ILCM is an organization with over 30 employees across five locations in the State of Minnesota including two St. Paul offices and offices in Austin, Moorhead, and Worthington. Additionally, ILCM has recently expanded to provide services in North Dakota.
We are grateful to our dedicated and hardworking staff who make our work possible. We look for individuals who share our mission of enhancing opportunities for immigrants and refugees through legal representation for low-income individuals, and through education and advocacy with diverse communities.
ILCM is an equal opportunity employer and is committed to providing a work environment that is free from harassment and discrimination. ILCM provides equal opportunity to all applicants for employment in accordance with all federal, state, and local laws and will not refuse to hire any qualified individual, or otherwise discriminate against any individual by reason of an employee’s race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, familial status, status with regard to public assistance, or any other characteristic protected by law.
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Administrative Assistant
Responsibilities
• Coordinate interpretation and translation services by scheduling interpreters, managing payments, and maintaining clear communication between clients, interpreters, accredited representatives, and attorneys.
• Provide basic IT and office-equipment support by assisting staff with troubleshooting internet connectivity, printers, postage meters, and similar office systems.
• Maintain the billing email inbox, ensuring payments are tracked, missing payments are flagged, and issues are routed appropriately.
• Assist with electronic and physical filing systems, ensuring records are organized, up to date, and stored in compliance with internal procedures.
• Complete monthly reconciliations of client documents, filing fees, payments for emergency client basic needs, and related records to ensure accuracy and maintain strong internal controls.
• Perform accurate and timely data entry across various systems.
• Complete yearly office inventory.
• Assist with governance activities, including compiling Board of Directors packets, scheduling meetings, and taking or assisting with meeting minutes if needed
• Process weekly deposits.
• Provide support during the annual audit, producing donation records, compliance reports, and other requested documentation.
• Prepare monthly and annual administrative reports, including postage usage, RPO tracking, and credit-card summaries.
• Provide executive-level administrative support, including scheduling internal and external meetings, preparing meeting materials and minutes, organizing filing systems and workflows, supporting special projects, and assisting with report preparation and recordkeeping.
• Serve as administrative-staff-of-the-day on assigned days, including greeting and directing visitors, receiving and receipting payments (cash, money orders, checks), processing incoming and outgoing mail, managing general correspondence, and supporting onsite staff with administrative needs.
Click "view details" to see the full list of responsibilities.Requirements
• High school diploma or equivalent.
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• Previous experience in professional administrative support or customer service (highly preferred).
• Fluency in both Spanish and English required.
• Proficiency with Microsoft Office applications, including Word, PowerPoint, Excel, Outlook, Teams, and SharePoint.
• Experience with LegalServer and/or other timekeeping or case management systems preferred.
• Ability to quickly learn and navigate database programs used to manage client and contact information.
• Strong attention to detail and ability to meet deadlines.
• Ability to manage multiple tasks and projects simultaneously.
• Experience using office equipment such as copiers, scanners, and multi-line phone systems.
• Excellent interpersonal and communication skills, with the ability to build positive relationships with clients, partnering agencies, board members, volunteers, independent contractors, and staff.
• Clear and effective communication skills, both verbal and written.
Click "view details" to see the full list of requirements.Open until filled
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Southeast Asian Defense Response Project Staff Attorney
Responsibilities
Representation 65%
• Provide representation to individuals in defensive immigration matters in both detained and non-detained cases.
Outreach 20%:
• In partnership with the Southeast Asian Freedom Network, Transforming Generations, and Man Forward, create and join outreach opportunities to connect with our Southeast Asian immigrant communities in Minnesota.
Mentorship 5%:
• Mentor student volunteers and staff members on legal issues and crimmigration topics.
Secondary Responsibilities 10%
• Complete time records for financial management, grant reporting, and compliance purposes.
• Participate in legal team meetings, case reviews, and monthly all-staff meetings.Requirements
• J.D. degree and licensed attorney under the MN State Bar.
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• Minimum of 1-3 years’ experience with immigration law and immigration court matters, preferred.
• Second language fluency in language spoken by Minnesota Southeast Asian client community (i.e., Hmong, Karen, Vietnamese, etc.) required.
• Ability to travel to partner organizations, detention centers, and trusted locations 3-5 times per month (up to 100 miles from ILCM St. Paul office), to meet with clients, and to conduct outreach.
• Proficient in all Microsoft programs such as Word, Excel, Outlook, Teams and SharePoint.
• Experience with LegalServer and/or other timekeeping programs preferred.
• Strong communication skills, both written and verbal.Open until filled